AccuFirm Privacy Policy
Your trust is the foundation of our financial operating system. This policy explains how AccuFirm collects, protects, processes, and respects the financial and operational data you entrust to our platform.
1. Overview & Scope
This Privacy Policy governs the manner in which AccuFirm collects, utilizes, maintains, and discloses information gathered from owners, operators, and authorized representatives of service businesses utilizing our Financial Operating System (the "Platform").
By accessing AccuFirm, connecting accounting integrations, or requesting your Financial Clarity Score, you agree to the collection and handling of your information as outlined in this statement. If you are using AccuFirm on behalf of an enterprise, agency, or partnership, you confirm you possess the authorization to bind that entity.
2. Information We Collect
To deliver real-time cash flow forecasting, tax readiness, and personal wealth synthesis, AccuFirm collects data across three core categories:
Directly Provided Data
- Account credentials & contact info
- Owner compensation & draw expectations
- Target reserve allocations & goals
- Communication records with advisors
Financial & System Integrations
- General ledger syncs (e.g., QuickBooks, Xero)
- Bank account balances and transaction feeds
- Invoicing, AR aging, and expense categorizations
- Payroll provider gross totals and tax liabilities
3. How We Use Financial Data
AccuFirm utilizes your financial data solely to compute actionable intelligence, eliminate spreadsheet sprawl, and generate accurate financial command metrics:
- Runway & Spending Clarity: Calculating safe owner draws, operational runway, and tax obligation reserves.
- Intelligent Forecasting: Applying predictive models to identify cash bottlenecks before they impact payroll.
- Human Advisor Collaboration: Enabling your designated fractional CFOs or advisors to provide tailored strategic guidance.
- Service Delivery: Maintaining platform availability, validating active sessions, and preventing unauthorized logins.
4. Data Security & Storage
We implement bank-grade technical, administrative, and physical safeguards designed to protect your sensitive accounting records against accidental loss, unauthorized access, and disclosure.
End-to-End Encryption
All data in transit is protected using TLS 1.3 encryption. Financial datasets at rest are partitioned and encrypted using AES-256 with rotating key protocols.
Read-Only Integration Architecture
Our API integrations with banking and ledger systems operate in read-only mode. AccuFirm cannot initiate transfers, disburse funds, or alter your primary accounting records.
5. Third-Party Sharing & Partners
AccuFirm does not sell, rent, or trade your identifiable or business financial data. We share information strictly with vetted service providers under stringent data processing agreements:
- Infrastructure Providers: Tier-4 cloud hosting environments (e.g., AWS, GCP) operating in SOC 2 and ISO 27001 audited centers.
- Open Banking Aggregators: Regulated intermediaries (such as Plaid) for secure read-only tokenization.
- Legal Obligations: When strictly mandated by a valid court order, subpoena, or applicable regulatory authority.
6. Cookies & Tracking Technologies
We use strictly essential cookies to manage authenticated sessions, prevent CSRF attacks, and retain interface preferences. We do not deploy intrusive cross-site ad-tracking cookies within the authenticated financial dashboard.
You can configure your browser to reject cookies, though doing so may limit your ability to stay signed in or interact with specific dashboard calculation widgets.
7. Your Rights & Data Controls
You maintain complete ownership of your company's financial records. Depending on your jurisdiction, your legal entitlements include:
Right of Access & Export
Download complete historical data and calculation models in standard JSON or CSV formats.
Right to Erasure
Request complete deletion of company records and tokenized API links upon account closure.
Right to Rectification
Correct or update any erroneous business profile or shareholder categorization data.
Revoke Integrations
Disconnect bank feeds or accounting software links instantly from your workspace settings.
8. Regulatory Compliance
AccuFirm complies with applicable state and federal consumer privacy statutes, including the California Consumer Privacy Act (CCPA/CPRA) and aligns data handling with GDPR guidelines for international service firms.
We periodically review and update our procedures to meet emerging security benchmarks in the financial technology sector.
9. Contact & Data Protection Officer
If you have questions regarding this Privacy Policy, wish to exercise your privacy rights, or need technical verification of our encryption standards, please contact our compliance team:
AccuFirm Legal & Compliance Office
Attn: Data Protection Officer
Email: [email protected]
Inquiries are addressed within 30 business days.